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Microsoft SharePoint

SharePoint is an Enterprise Content Management (ECM) and Document Management System (DMS) created by Microsoft.  SharePoint is highly configurable, and is also a development platform for organizations to build web-enabled applications.   There is an entire ecosystem of Independent Software Vendors (ISVs) that have built add-ons to the system for a variety of needs, including: external storage, metadata management, governance, records management, enhanced document management, and document capture+scanning.

Currently, Microsoft has both an on-premise offering and a cloud-based offering.  The cloud-offering is referred to as SharePoint Online, and is coupled with Microsoft’s Office 365.

There has been quite a bit of controversy about the use of SharePoint as a Document Management System.  Most of which comes from the industry, and it is highly critical of the lack of “out of the box” functionality.  To truly be deemed a complete document management system, SharePoint requires the folowing basic add-ons:

  • SharePoint OCR – to convert any image files to searchable content.
  • Front-end Capture – this provides an “onramp” to Scan files to SharePoint.
  • Enhanced Search – the ability to build a more friendly search interaface
  • External Storage – to remove large image files from the SharePoint content databases.

These are just a few of the required pieces to make SharePoint a true document management system.

 
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