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Posts Tagged ‘document scanning’

20Apr

iCapture was built from the ground up to be your document capture engine

Written by Ken Kramer. Posted in Landing Pages

iCapture was built from the ground up to be the document capture engine
to drive the paperless office

With iCapture, scanning documents and capturing key information through advanced OCR technology is all automated. You just take the stack of paper, and place it in the feeder of your copier or desktop scanner, and we split, extract and route, all automatically. Our document capture provides efficiency, standardization and simple integration, leaving you more time for your real job, and taking away the pain of scanning. iCapture is a single capture platform designed to meet all the needs of an organization, including document scanning and import, forms processing, data capture, OCR/ICR data extraction and the ability to migrate the information into a document repository.

Key Benefits of iCapture:

  • Create efficiency and improve productivity
  • Automate any document scanning process
  • Everything is searchable
  • Create a paperless office
  • Eliminate manual process
  • Integration with Copiers and Scanners
  • Seamlessly migrate searchable PDFs to more than 60 ECM systems
  • Standardized to ensure a repeatable scanning and capture process across multiple devices
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12Aug

Document Scanning

Written by Ken Kramer. Posted in Scanning and Capture, Terminology

Document scanning is the process of taking paper documents and using a hardware device, or scanner, to convert the paper to an image file. It is a critical component to any Paperless Office initiative, and reduces the costs and pain associated with paper documents.  Typically, documents are scanned, and an image file is created.  Industry standards leverage the TIFF and PDF file formats as an output for document archival.  Document scanning differs from document capture in that its sole purpose is just to create a digital image, and any advanced data extraction or data collection is absent, and operators manually name the digital file.

 

Read More on Document Scanning Software

Scanning and Capture
13Mar

Document Capture 101: Capture Drives Search

Written by Ken Kramer. Posted in Blog

Document Capture Drives Successful Search

One of the first stages in planning for any document scanning project is to ask the question: How do you want to find your documents?  Theories vary on best practices, but here are a few tips when designing a document capture and OCR implementation for any document management system:

  1. Limit your number of fields to 5 or less. So many times i see document scanning customers use way to many fields during their document capture and OCR process.  The more fields you have, the more time for end users to enter index data on their documents, and the more chances fields will get skipped.  Take the time to interview the end users and truly find how they need to search for their documents.
  2. Always use a date.  Dates are the ultimate filter that can be a life saver when searching for that needle in a haystack in your document scanning solution.  Invoice date, purchase order date, contract date, etc. give you the power to narrow down your search results to a specified period and can be a huge help in audit based searches or searches for legal support.
  3. Use OCR automation to reduce indexing time.  Document capture applications provide automation and efficiency, and can reduce end user keying requirements on documents.  Strong, accurate Optical Character Recognition (OCR) technology, and Advanced Data Extraction (ADE) are absolutely required.
  4. Ensure your technology has a QA step.  If you are going to go to all the trouble of scanning, capturing and sending documents to a repository, make sure you can check your work.  Misfiling a document can a painful experience.
  5. Full text search is the insurance policy.  Always, I repeat always, convert your scanned documents to a searchable format using OCR PDF Image with Hidden text.  This will allow for granular searches beyond your index fields/columns, and can help you in the “find a needle in the haystack” tasks.  But do not, I say, do NOT rely on full text search as your primary search method.  Full text does not let you sort by specific document focused dates, cannot let you do range based searches on specific criteria, and restricts sorting and viewing in most repositories.

 

 

 

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Document Scanning FAQ
11Nov

Document Scanning FAQ

Written by Ken Kramer. Posted in FAQs

Do I really need additional software for scanning?

When using scanning hardware or document scanners, like a desktop scanner or copier, all you get when you hit the green button is an image. You have to name it, put it in a folder, and it is not searchable. With advanced document capture software, you can automate the process, and make life easy for your end users. Want the difference between scanning and capturing? Check out this blog post: Scanning vs. Capture

Is there a best type of document scanner can I use for scanning?

It all depends on your business environment, and the type of document scanning you are performing during the work day. iCapture can work with just about any desktop document scanner, with support for ISIS and TWAIN drivers. For copiers and network scanners, folder processing allows any scanner or device that can create an image file to leverage the power of advanced document capture.

What is the difference between document scanning and document imaging?

Document imaging is a historical term for the process of scanning and converting paper to image. Essentially, they are the same action, but today document scanning is the most commonly used term.

What type of information can I extract from documents during the scanning process?

One of the key automation features within document scanning/capture software is the ability to auto-extract information from documents based on location or a pattern. Using Optical Character Recognition (OCR), iCapture converts print to extractable text, and assigns it to the document for later reference.

Once I scan, how do I put the document into my repository?

With iCapture, over 60 different document management and content management systems are supported for output. So you can put the content and/or data anywhere you like.

Can I scan documents into a digital workflow process?

Yes. Inform Decisions carries document workflow software to fully automate all your business processes. Once you digitize your document, it can then enter a fully digital workflow to gain efficiency and improve productivity.

What is Optical Character Recognition (OCR)?

OCR, or Optical Character Recognition, is the process of taking a scanned image and converting the words into text. OCR Software Solutions can provide automated data extraction, as well as provide you with searchable content. Specific solutions, like SharePoint OCR, can be specific to a system and provide for solving specific OCR requirements.

27Oct

Document Capture Software

Written by Ken Kramer. Posted in Uncategorized

Document Capture Software = Automation

Document Capture Software and Scanning Software

 

Document Capture Software made easy. With iCapture, scanning documents and capturing key information through advanced OCR technology is all automated.  You just take the stack of paper, and place it in the feeder of your copier or desktop scanner, and we split, extract and route, all automatically.  Whether you are processing AP invoices, contracts, HR documents or any other paper, we can save you time, energy and money with our document capture software.

iCapture was built from the ground up to be your document capture engine to drive the paperless office.  See the value, benefit and use cases below:

 

 

iCapture Features

iCapture Features

  • Integration with Copiers and Scanners
  • OCR engine for searchable PDFs
  • Capture Data with Extraction
  • Route captured documents to 60+ systems
  • Automate the process of scanning
    • iCapture Benefits

    iCapture Benefits

    • Create efficiency and improve productivity
    • Automate any document scanning process
    • Standardized and make repeatable capture workflow
    • Everything is searchable
    • Create a paperless office
    • Eliminate manual process

    iCapture Use Cases

    iCapture Use Cases

  • HR Document Capture
  • AP Invoice Scanning
  • Contract Data Extraction
  • PO Scanning and Capture
  • Admin Document Scanning
  • Copier Document Routing
  • And much, much more

    • In summary, document capture provides efficiency, standardization and simple integration, leaving you more time for your real job, and taking away the pain of scanning.  Scanning and capturing is just the front piece of any overall document workflow or business process management(BPM) solution.Document Capture Software

    Want a quick look at a video overview?  See our Document Automation Videos.

    Want to see document capture software in action? Contact us today for a real time demo.

     

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    Related keywords: document imaging solutions, Document scanning