iView performs content management functions to enable the capture, storage, indexing and retrieval of spool files, merged documents and scanned forms so they are accessible via a web browser by anyone, anywhere, anytime. Operating natively on the IBMi (AS400, iSeries, Power Systems) iView increases security and speed over downloading to a PC or Secondary server.
There are countless reasons to choose the iView browser base archive retrieval module, but let’s first concentrate on the top three reasons. Elimination of these tasks results in reduced labor, and provides real cost savings and security.
1. Automate repetitive task of collecting document information.
Eliminate the need to manually sort and group documents for distribution, and filing.
iView will automatically ingest documents into archive repositories directly from the IBMi and from outside sources via inFORM’s document capture module. Documents will become immediately available for use.
Eliminate the need to key in information into database files for use in your ERP and Accounting Systems.
iView and iCapture solutions will collect indexed values into configured archive files which can be used to populate ERP and Accounting System databases thus eliminating the need to manually enter information multiple times.
2. Reduce and Eliminate the need to handle paper documents
Eliminate the need to manually file documents and bypass costly human errors such as misfiling and loosing documents.
Automatically file incoming documents into archive directories, the equivalent to electronic file cabinets, while iView and iCapture solutions automatically extract index values to use as searchable values to retrieve documents quickly and efficiently at a time when the user needs it.
Eliminate the costly reoccurring exercise of finding documents in file cabinets or worst yet tracking down misplaced or lost documents.
The iView Document Center makes it easy for users to retrieved documents from their desktop without the need of getting up and fingering through file folders in a sea of file cabinets. Since iView does the initial filing and uses metadata index fields, documents don’t get mislabeled, misplaced, or mishandled thus making it easier for users to find what they need in a quick and easy process with a easy to use dashboard. .
3. Backup stored documents electronically in preparation of a catastrophic event like fire or storms
Eliminate the vulnerability of not having a back up of your stored documents that now reside in your file cabinets.
Backup electronically stored documents and simultaneously store multiple backup copies in different remote locations including the cloud for safe keeping.
Eliminate the very real thread of a destructive fire, floods, hurricanes or storms destroying documents and preventing local access to your documents and further damaging your business’s continuity.
Continue to operate your business from backed up files and remote backup systems while local office operations recover and resume normal operations. iView is a cost-effective solution, enabling authorized clients to view their own documents online.
As iView leverages much of its technology for inFORM Decisions’ renowned electronic form software, a less expensive archive-retrial solution is achieved. Compare iView to other available COLD solutions on the market and see for yourself.
Contact inFORM Decisions to learn more about user-friendly content management solutions that offers a serious return on your investment.
iView Article 1 of 2. Look for the second article in this series in October.